Sample Savings
ProductivePractices.com offers savings tools for more than 100 "low tech" IT activities. The table below demonstrates achievable savings from simple improvements made on just 6 activities.
Your mileage will vary depending on the mix of equipment you own, the kind of work you do, the relative skill levels of your employees and
your current place on the savings curve. Your company may already have implemented some of the solutions we recommend.
This is example saves $4,187 per person per year with minimal effort.
| 1. |
Review Your B&W Printer Assets |
Some printers are much more efficient than others. For the list that we checked, toner costs for the most efficient B&W printers averaged 87.00/person/year.
The five least efficient averaged $431/per person per year.
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$344 |
| 2. |
Color Printing |
Print color only when necessary: Color tends to be 4-10 times more expensive than B&W - think $55 per ream for color vs 10 per ream for B&W. Your savings per employee should be at least $900 per year. If you're using an inefficient color printer, it could double. |
$900 |
| 3. |
Ink & Toner |
Switch to generic or remanufactured ink/toner unless you have a compelling reason not to do so. You'll see a savings of 40 - 70%. We switched completely with 3 years ago. We've never seen drop
in print quality or damage to our printers. |
$600 |
| 4. |
Install Dual/Bigger Monitors |
Studies suggest a 9-50% productivity increase per person as monitor space increases. An employee who spends only 25% of her time at her computer gains 14 work days per year with just a 25% productivity increase. That's $2,400/year. If the same employee spends half her time at the computer, it's $4,800. |
$1,353 |
| 5. |
Basic Skills Training |
On average, employees with poor fundamental computing skills (Windows/Word/Excel)
waste 136 hours per year in work-around's
and redundant tasks. On-site training for groups of five costs $150/hour. Assume you
have five (5) employees that might benefit from skills training, six hours of training costs = $150/employee. If you can cut time wasted by buy half, you'll gain 66 hours/employee/year. |
$790 |
| 6. |
Keep Accessories in Stock |
Expect to save $200 per employee by keeping small parts around. See the Spare Parts Check List for more. |
$200 |
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Total Savings Per Person |
$4,187 |
Note: The Productivity and salary calculations on this page are based on an annual salary & benefits package of $37K - average compensation for a typical office assistant (source).
The chart reports a conservative estimate of attainable savings - usually 30% - 50% of what we believe is the attainable maximum.
